Continuing Education Resources and FAQ

Is ZSFG accredited to provide CME credits?

  • We are currently not an accredited provider for CME credits
  • DET recommends contacting UCSF CME office to apply for CME credits. For more information, visit the UCSF CME office website.

What courses are acceptable for CE credits?2, 3, 4

  • Homestudy courses (there’s no limit to the number of contact hours)
  • CME Category 1 courses
  • College courses: advanced courses in physical, social, and behavioral sciences; basic courses in physical, social, and behavioral sciences for RNs obtaining a baccalaureate or graduate degree or specialty certification; and related to direct/indirect patient care

What courses are not acceptable for CE credits for?2, 3, 4

  • Self-improvement & personal appearance, weight loss, attitude modification, self-therapy
  • Liberal Arts courses: music, art, philosophy, financial gain
  • Designed for lay people for license renewal, orientation programs to inform organizational policies and procedures
  • CPR, BLS, basic EKG, & IV therapy similar to LVN certifications

What are the course contact hours equivalence to training time?

  • 50-60 minutes of theory/didactic = 1 CE contact hour
  • 3 hours of clinical practice hours = 1 CE contact hour
  • 1 quarter unit = 10 contact hours
  • 1 semester unit = 15 contact hours
  • An RN licensee is required to have 30 Board-approved CE contact hours for license renewal

What documents are required to apply for a CE course?

  • Completed online application form on the DET website.
  • Course/Training Announcement/flyer. The required elements of an announcement/flyer are:
    • Course title, description, and learning objectives
    • Date, time, and location of the course,
    • Target or intended audience
    • Registration/contact information
    • Approval statement as quoted below:
      • For BRN: “Approved for  CE contact hours(s) by San Francisco General Hospital Nursing Services, an approved continuing education provider by the California Board of Registered Nursing (CEP# 858).”  If you choose to advertise while the application is under the review process, the following pending approval statement should be used “Continuing education credit(s) approval pending.”
      • For CDPH: “Approved for  CE contact hours(s) by San Francisco General Hospital Nursing Services, an approved continuing education provider by the California Department of Public Health (NAC-1006)”
      • For PT/Speech-Language Board: “Approved for  CE contact hours(s) by San Francisco General Hospital, an approved continuing education provider by the Physical Therapy Board of California [OR] Speech-Language Pathology, Audiology and Hearing Aid Dispensers Board (PDP# 204)”
    • ZSFG Cancellation Policy statement: “An attendee-initiated cancellation at 10 days or more before the class date is entitled for a full refund or a voucher applicable towards a future class; a cancellation less than 10 days before the class date is not entitled for a refund or voucher. A department-initiated cancellation entitles the attendee for a full refund or voucher towards a future class.  These terms do not apply to free courses.”
  • All instructors’ CV/resume
  • Teaching/presentation materials
  • Agenda/syllabus
  • Handouts and test template (if applicable)
  • Evaluation template
  • Completed Presenter(s) Disclosure of Financial Interest (this is included within the online application form but a downloadable version is available should a vendor or other instructors need to complete this requirement)
  • Completed Self-study & Web-based course outline for self-study & web-based course types (a fillable template can be downloaded from within the online application form)

Can an incomplete application for CE still be submitted?

  • It can be submitted but will not be approved nor be a priority for review

Where can these forms be accessed and/or downloaded?

  • Forms are downloadable from the DET website.
  • Downloadable forms include: Course/Training Announcement template, Presenter(s)’ Disclosure of Financial Interest, Evaluation template, Self-study & Web-based Course Outline, and Attendance template
  • Attendance and completed evaluation templates need to be submitted no later than 2 weeks from the course date. DET will not email CE certificates to attendees if attendance form is not received from the instructor or course facilitator.

What is the application process?

  • Instructors must submit the CE offerings application 2-3 weeks prior to course date. If the course will be offered multiple times within the same year, only one application is required and other planned/tentative dates should be identified on the online application form.  Updated agenda is required 2-3 weeks before the subsequent dates or by the next course date.
  • Complete the online application form and attach the required documents:
    • Course/Training Announcement
    • All instructor CV/resume
    • Teaching/presentation materials
    • Agenda/syllabus
    • Handouts and test template (if applicable)
    • Evaluation template
    • Presenter(s) Disclosure of Financial Interest (if vendor or other instructors needed to complete the downloaded version)
    • Completed Self-study & Web-based course outline for self-study & web-based course types
  • If the attachment is too large to attach to the online application form, please inform the DET Nurse Educator by sending an email to Rosa-Leah.Martinez-Davis@sfdph.org. Other options to submit the attachments are via email attachment; file sharing using Office 365 OneDrive, Google Drive, or Dropbox; or snail mail or hand delivery of hard copies or digital copies using a thumb drive.

How long is the review process?

  • Review and approval can take up to 5-7 business days for applications submitted on time.
  • A complete but late application does not guarantee an approval.
  • An incomplete application will not be approved nor be given a priority for review.
  • If a course is denied, it can continue as a non-CE credit course and a completion certificate can be offered to attendees. DET can provide a completion certificate template for the instructor/facilitator to distribute.
  • DET Nurse Educator will communicate the application status by attaching a memo with the received online application and sending it to the applicant via email.

Can a course be advertised while in the review process?

  • If you choose to advertise while the application is under the review process, the following pending approval statement should be stated on the announcement/flyer: “Continuing education credit(s) approval pending”
  • It is falsely advertising to state that your course is “Approved to offer  CE contact hour(s)…” while the application is under the review process.  Therefore, to avoid potential complaints to the BRN or other professional associations that an advertisement and/or a course was misleading, a pending approval statement should be indicated.

What are the expectations from instructors/facilitators when applying for CE offerings?

  • It is the instructor/facilitator’s responsibility to submit all the necessary documents in a timely manner.
  • It is a shared responsibility between the instructor and DET to be in compliance with the BRN regulations to maintain ZSFG’s CE provider accreditation.
  • Instructors’ non-cooperation in meeting these regulations will result in the denial of offering CE courses in the future.
  • Any additional requirements—such as learning needs assessment, disclosures, and outcome evaluation—are to support the goal of improving the quality of services, training, and practice and promoting professional growth and development of staff through continuing education and training.
  • Remember to utilize the Attendance form available from the DET website. It contains fields required from attendees to receive credits and CE certificates via email.
    • Encourage your attendees to print legibly when handwriting their required information
    • Scan the attendance and evaluation forms after the class and submit it to DET’s Continuing Education Portal web page no later than 2 weeks from the CE course date
    • It is the instructor’s responsibility to cross off attendees who are NOT ELIGIBLE to receive CE credit(s)

What are the expectations from instructors/facilitators after the CE course/training 5?

  • If the course is denied, CE contact hours will not be awarded and a completion certificate may be provided. Attendance should be shared with DET for record keeping.    
  • If the course is approved, instructors/facilitators must submit the following documents no later than 2 weeks from the course date:
    • Attendance form
    • Completed evaluations
    • Outcome evaluation
  • Submit the documents above by uploading it via “Submit Post-CE Documents” icon on DET’s Continuing Education Portal web page no later than 2 weeks from the CE course date. 
  • Attendees who did not complete the entire course will not receive CE credit(s) as issuance of partial credits is not allowed per BRN regulation
  • Evaluation and outcome evaluation must be sent with the attendance form. An evaluation summary is a collective analysis of all feedback received from attendees after a class and is an opportunity for instructors/facilitators to evaluate the outcome of course or training.

How are the CE certificates issued to the attendees?

  • DET Nurse Educator will issue the CE certificates via email within at least 3 weeks after receipt of the attendance form.
  • If an instructor does not provide the attendance form after the course, the attendees will not be issued a CE certificate.
  • Effective November 2016, if an instructor issues a CE certificate different from what is on DET records, this certificate will not be honored by DET even if it contains the ZSFG’s CEP#.
  • DET, has 90 days from the course completion to issue a CE certificate per BRN regulations(§ 1458).

Why can’t instructors/facilitators issue the CE certificate on the day of the course?  

  • DET is responsible for assuring that ZSFG remains compliant with the BRN’s regulations from reviewing the course to recordkeeping requirements after the course.
  • To prevent problems pertaining to completeness of records, DET will issue CE certificates via email effective November 2016.

How soon are CE certificates issued?

  • Certificates are issued via email at a minimum of 3 weeks after receipt of the attendance form from the instructor.
  • Illegible handwriting, missing license numbers, and/or incorrect email address are the most common reasons a CE certificate is not received.
  • If a CE certificate is not received by 1 month after the course, the instructor/facilitator or the attendee can send an email inquiry to the DET nurse educator at Rosa-Leah.Martinez-Davis@sfdph.org: indicate your name, license#, course name, and date of attendance.

Who is the contact person for additional questions or when in need of clarifications? 

 

Reference

  1. Professional and Vocational Regulations 16, Division 14 Board of Registered Nursing, (2016)
  2. Apply for Continuing Education Provider Number. (2016). Instructions for providers. Retrieved from California Board of Registered Nursing:  http://www.rn.ca.gov/applicants/cep-lic.shtml
  3. Continuing Education for License Renewal. (2016). Acceptable courses and Unacceptable courses. Retrieved from California Board of Registered Nursing: http://www.rn.ca.gov/licensees/ce-renewal.shtml#acceptable
  4. Professional and Vocational Regulations, 16, Article 5 Continuing Education (2016)
  5. ZSFG Administrative Policy# 5.13: SFGH Staff Education Policy (Revised 5/2015)