Welcome to the
Department Transition Education Coordinator (DTEC) Tool Kit

On this page you will find everything you need to develop, coordinate, and track orientation and training for your department into Building 25.

General Orientation vs. Departmental Orientation: What’s the difference?

General Orientation

General orientation is for all staff, both staff moving into Building 25 and those who are not. The purpose of general orientation is to equip all staff with a basic knowledge of the building. Topics that will be covered include:

  • Environment of Care
  • Features and Technology
  • General Building Information
  • Policies and Procedures

General Orientation has two parts:

  1. Online module: all staff will be assigned an online course in Halogen.
  2. Guided tour: staff who need badge access to authorized areas of Building 25 will complete a 45-minute tour of the building

Departmental Orientation

For staff moving into Building 25 or regularly providing services in Building 25, you will have a departmental orientation. Departmental orientation is more specific than general orientation and may include topics and activities such as:

  • Bedpan Washers
  • Code Response
  • Departmental Scavenger Hunt
  • Infection Control Procedures
  • Pneumatic Tube System
  • Unit Evacuation Plan

This is the time for you and your co-workers to become more comfortable in the new work environment. Your departmental orientation will be unique to the work that you do. Each department has identified a Department Training and Education Coordinator (DTEC) to coordinate departmental orientation.

DTEC Roles and Responsibilities

  • In collaboration with department leaders in their assigned area, the DTEC develops, co-creates, implements, and reviews department specific educational and training materials in preparation for daily operations in Building 25.

  • Ensures training programs are relevant for ALL staff in the DTEC’s department.

  • Partners with clinical and non-clinical leaders to assist and vet content development and identify education and training gaps for departments transitioning to Building 25.  In addition, the Departmental Transition Education Coordinator will work closely with identified super users to ensure all training and educational materials are within scope, and cover appropriate and required content.

     

  • Participates in Transition work groups related to education and trainings.

  • Participates in the delivery of new facility orientation and department specific orientation related to Building 25 transition.  Conducts relevant equipment training (e.g., Nurse Call system) on their own or in conjunction with vendors. Develops training facilitator guides and resources for various pieces of equipment.

  • Monitors, tracks, and manages all department transition orientation materials, including attendance rosters and checklists.

  • Supports the day-in-the-life (DIL) practice simulation activities.

Getting Started

1

If you have been identified as a DTEC for your department, make sure that you are on the DTEC email list to receive new and important information. To get on the list, email justin.dauterman@sfdph.org, "Subject: DTEC".

2

Attend monthly DTEC meetings.

  • Interdepartmental DTECs: 4th Friday from 12-1 pm in 7E12
  • Nursing DTECs: 2nd Friday from 12-1 pm in 7E12

3

Begin developing your Department Orientation Needs Checklist.

Department Orientation Needs Checklist: What is this?

The initial step in coordinating your department's orientation is to make a list of anticipated education and orientation needs. All DTECs have been asked to create a Department Orientation Needs Checklist. This checklist will track what is included in your department's orientation during the transition to Building 25.

See below for the Department Orientation Needs Checklist. If your department does not have a tab already, you will need to create one.

If you are not sure where to start, try these strategies

  • Take a look at other department tabs to get a better idea of what should be included.
  • If your department is moving, obtain a list of Furniture, Fixtures, and Equipment (FF&E) from a member of your department leadership.
  • Check out this document which shows topics to cover by the type of staff to be trained.

Remember, this is a living document. You will update and revise it throughout the year as you learn more about the orientation needs for Building 25.

After completing or updating your Department Orientation Needs Checklist or updating your list, please email the document to Justin Dauterman at justin.dauterman@sfdph.org.

Note: If you represent a Nursing department/unit, please include RN in the tab title. Justin Dauterman, lead DTEC for Nursing, will manage a separate Department Orientation Needs Checklist Master Copy for Nursing.

Recording and Documenting Training

Use this template to develop your department's transition orientation form

  • Do not change the title
  • Delete categories if they are not appropriate for your department
  • Any competency needs a method of validation
  • Remember, that when completing a department specific competency document, each item needs to be validated, signed off and dated individually (please refer to the DPH Required Elements of Performance Appraisal document for clarification)
  • Need help with Microsoft Word? Ask Justin for pointers!

DPH Required Elements of Performance Appraisal

The Department Transition Orientation Form needs to be developed by every department transitioning to Building 25, and is based on the educational needs assessment as documented on the Department Orientation Needs Checklist. The Department Transition Orientation Form includes standardized competency assessments for fire/life/safety, patient handling equipment, and physiological monitoring (in red) re: these competencies need to be standardized in order to have uniformity throughout the organization. Every department that has transition orientation needs to comply with these specific competency statements, and they should only be altered as indicated (i.e. list equipment).

Resources